Before the well-deserved vacation, the out-of-office notice is on many to-do lists.
Which mistake leaves a bad impression - and which details should never be missing.
If the workplace remains empty during vacation time, it is not enough for bosses and colleagues to be informed of your own absence.
After all, customers or business partners do not want to wait in vain for an e-mail reply from you *.
A
vacation message
so needed!
But what belongs in it, and what must not be missing under any circumstances?
Create an out-of-office emergency - what belongs in it?
An out of office notice always consists of a short text that gives your e-mail contacts the most important details:
In what
period of time can
you not be reached?
When
can we expect
an
answer
from you?
possibly reason for absence (vacation, illness, parental leave)
Is your email being read?
Who is the representation?
Also read:
Can my boss get me back from vacation in an emergency?
Template: This is how you correctly formulate an out-of-office reply
For the
subject,
“out of office message” or “Out of Office Message” is sufficient. Then start the out-of-office message with a greeting and an appropriate salutation. Thank you as well, something like this: "Hello and thank you very much for your message," recommends career coach Kristin Koschani-Bongers in an interview with the German Press Agency (dpa).
"In the second line you write the most important information:
When you can be reached again
and optionally the reason for your absence," explains Koschani-Bongers. By the way, she advises
you to specify
the
point in time when you can be reached again
instead of
giving
the dates of your absence. Something like this: “I'm currently on vacation. You are welcome to contact me again on Monday, DD / MM / YY, hh: mm o'clock ”. In your experience, that leaves a better impression.
Important according to the expert is also to,
communicate when emails are not read
or to which
representation
may contact the contacts in an emergency, including e-mail address or phone number ( "Please turn in urgent cases xy to colleague: colleague @ example.de ").
Finally, a farewell greeting and don't forget the signature - done!
Also interesting:
trip canceled due to Corona - can I take back vacation days that have already been approved?
Out of office notices always make people laugh
You are welcome to include a personal note in your out-of-office notice.
There have been some funny moments.
In the past, for example, an e-mail notification caused laughs, which the sender quickly put to the A-Team.
Others even say goodbye to their contacts with a funny quiz on vacation.
The imagination knows no limits!
But be careful: the boss is probably reading too.
(as) * Merkur.de is an offer from IPPEN.MEDIA.
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List of rubric lists: © Benjamin Nolte / dpa
