Business trip: How to deduct the costs from your taxes

Created: 07/01/2022Updated: 07/01/2022 2:28 p.m

By: Carina Blumenroth

Food, hotel, petrol – those who travel for work have travel expenses.

If your employer does not cover these, you can deduct the costs from your taxes.

Anyone who travels for work has additional expenses that usually do not arise.

Sometimes the employer pays for these costs.

If this is not the case, you can

simply deduct the

.

It is important that you keep the

together so that you can prove everything and have the costs reimbursed.

But what actually counts as a business trip?

Further training, school trips, conferences: this all falls under the business trip

In order for you to be able to calculate the costs, you have to consider a few things.

For example, where you can claim the costs of a business trip against tax.

You can enter the costs incurred for the business trip under income-

.

What exactly falls under the

is precisely defined.

According to the

, the billing options are as follows.

• Trips in the interest of the employer

  :

  business trips to customers, field service, assembly work, further training, conferences and trade fairs, school trips and excursions.

• Transport:

  Public transport or by private car;

  In the case of a company car, the employer already covers ancillary and additional costs, which you cannot deduct from your taxes again.

• Employers:

  If you do not pay for the travel expenses, then any reimbursement of travel expenses must be stated or deducted from the costs of the business trip.

You can deduct the cost of business trips from income-related expenses.

(symbol image) © Imago

Business trip: You can deduct the travel expenses in different ways

You can deduct the travel expenses for a business trip in different ways, you can choose this yourself.

If you

travel by vehicle and the

, then it is advisable to take the somewhat more cumbersome variant.

You would then decide on the

rate and calculate it.

The other option for billing travel expenses is the

, you may also know this under the term business trip allowance.

Would you like more tips on the subject of jobs and careers?

Business trip: This is how the mileage allowance is calculated

How much money you get back depends on the vehicle.

If you are driving

, you can

claim

You can charge 20 cents

for any other

(moped, scooter, motorbike)

.

If you are traveling by bike, you cannot claim a mileage allowance.

By the way: The advantage of the

rate is that you can charge for the

.

Every kilometer driven is counted here.

The situation is different with the distance allowance, where you can only claim the outward journey.

Individual kilometer cost rate – this is how you settle the business trip

Here you have to be precise and use a

to prove exactly which

.

Of course, you can only cancel business trips.

But first you issue a

, in which you summarize what you have spent

.

These could be the following points:

• road tax

• Insurance (kasko, liability, legal protection)

• Garage or parking space rental

• Maintenance, care, repair

• fuel costs

• Deduction for wear and tear of the car

Use this to calculate the

.

this total by the

in the year

.

Then you will find out what costs

are incurred

Let's say you've ridden a total of 40,000 kilometers, then that's the total you need to divide by.

Of these 40,000 kilometers, 25,000 kilometers were business trips.

for tax purposes

.

To calculate how much money is raised, take the sum that accrues per kilometer driven and multiply this by 25,000.

You can then deduct what comes out of it from your taxes under income -related

.

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Business trip: If you stay in a hotel, you should keep the receipts

Overnight stays in hotels have a

for this point

.

This means that all

must be kept in order to be able to claim them.

themselves on the go

and do not receive any support from their employer.

Again, there are

that depend on the length of the business trip.

If you are on the road for 24 hours, you can claim a meal allowance of 28 euros.

Business trip: You can also deduct admission tickets and road tolls

If you have other

on the business trip, you can also deduct these according to the

assistance association.

These include, for example ,

for trade fairs,

for local public transport and

or parking fees.

Also

with the employer can be deducted from tax.