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Business emails: these tips will help you avoid making mistakes

2022-08-08T12:13:42.251Z


Business emails: these tips will help you avoid making mistakes Created: 08/08/2022, 14:06 By: Carina Blumenroth For many people, e-mails are part of their everyday work - minor mistakes often occur. They are annoying and can easily be avoided. Writing, receiving and answering e-mails - for many people this is part of everyday work life. Errors also quickly creep into the emails through carele


Business emails: these tips will help you avoid making mistakes

Created: 08/08/2022, 14:06

By: Carina Blumenroth

For many people, e-mails are part of their everyday work - minor mistakes often occur.

They are annoying and can easily be avoided.

Writing, receiving and answering e-mails - for many people this is part of everyday work life.

Errors also quickly creep into the emails through carelessness, which is often not well received by the recipient.

Therefore, you should, which is probably quite obvious, read your mail again before you send it.

Read here what else you should bear in mind for professional emails.

Business emails: write in a targeted and structured manner

Ideally, you want your emails to appear professional and treat the recipient with respect.

In order for this to work, you need to keep a few things in mind.

For example, make sure that your formulations are targeted, your text should also be structured and informative.

The recipient should immediately understand what your request is - therefore your mail should only contain necessary information.

You can also proceed in this way if you receive an e-mail that goes to a complete mailing list.

Before replying to everyone, ask yourself who your reply is relevant to.

In many cases, the answer is usually only relevant for the original sender - then only answer him.

When you write emails, you should follow a few rules.

This can help you get a faster response.

(Iconic image) © William Perugini/Imago

Business e-mails: salutation, please, best regards - friendly manners in e-mails as well

When you write e-mails, pay attention to your manners - politeness and etiquette are also important in the digital world.

In most cases you want something when you write an e-mail and your request will be more popular if it is phrased in a friendly way and the recipient is addressed directly.

A thank you can also be useful under certain circumstances, but only if there is really something you want to say thank you for.

If you stick to the usual manners, i.e. have a salutation in the e-mail, describe your request and are friendly, then the chance that you will receive a timely answer increases.

The

mailing service IONOS

has made a checklist for professional emails.

You can note that:

  • meaningful subject

  • Appropriate greeting / salutation

  • Most important information first

  • Content: Present in a compact and well-structured manner

  • Visual highlights: Use lists and markups

  • Uniform format: Pay attention to the font size and font

  • Appropriate salutation

  • signature and attachment

  • Nine things everyone secretly does in the office

    View photo gallery

    Business emails: how formal does the greeting need to be?

    A salutation is needed - sounds plausible and can seem banal, but the greeting formula poses problems for some people.

    How formal do you need to be and what titles go in the greeting?

    These are questions that you can ask yourself in this context.

    A little tip that might take some of the stress off you: When in doubt, be a little too polite.

    One of the most classic formulations is probably: "Dear ...", this is useful for hierarchically higher or strangers.

    A more formal form of address is only necessary for heads of state or religious dignitaries.

    You can use “Dear …” or “Guten Tag” for recipients you know better.

    You can also write “hello” or “hi” to colleagues.

    The

    IONOS mailing service has the information

    provided.

    If you have scientific contacts, then the scientific degree can also be useful when addressing them.

    It is important that only the highest position is mentioned in the salutation.

    If your recipient is a professor doctor, then leave out the doctoral title in your email.

    Degrees such as Magister, Diplom or other qualifications are usually not explicitly mentioned.

    Would you like more tips on the subject of jobs and careers?

    Then follow our news pages on the Xing and LinkedIn career portals.

    Business emails: Choose attractive formatting

    When writing an email, also pay attention to how you structure it visually.

    For example, add lists so you can organize your content and help the recipient get an overview of your topics.

    The font size and font should also be consistent.

    Don't forget to include paragraphs in your email, so you can visually separate the information from each other.

    This is especially helpful if the recipient reads your mail on their smartphone.

    Source: merkur

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