The Peitingen municipal council dares to go more digital: in future, the members of the committee will also be able to call up meeting documents on non-public agenda items in advance via the council information system.
The municipal council agreed on this at its most recent meeting.
Peiting
- When it comes to meeting documents, Peiting still trusts the good old paper. That means: Before each meeting, the templates for the individual items on the agenda are printed out in the town hall and then distributed to the local councils. Last year, the committee itself specified the variant of the purely written invitation in its rules of procedure. As an additional service, the administration makes the meeting documents for the public agenda items available to the councils via the council information system. So far, however, the non-public topics have been left out in the digital world. For data protection reasons, the administration had advised against publication.
Obviously, there are no such concerns in the district, because district councils there also have digital access to non-public meeting documents.
After a local council, who is also a district councilor, pointed out this fact, the publication practice was checked again, according to the latest meeting.
Documents on sensitive topics are still only on paper
The result: Templates for selected, non-public agenda items could in principle be posted in the Council information system in the future.
The technical protection of the portal and the password-protected access prevent unauthorized access as far as possible, said administrative employee Roman Riedl.
The documents could also be protected against unauthorized disclosure with a watermark.
However, sensitive points are excluded from this regulation, for example when it comes to personnel matters, explained Riedl.
"There is also no room for maneuver."
Thomas Elste (Greens) welcomed the proposed change.
He is a friend of digital media.
Elste wanted to know whether there was a legal possibility to blacken sensitive documents in such a way that they could also be made available in the council information system.
"Then there is the question of whether it makes sense," said managing director Stefan Kort skeptically and immediately gave an example.
"With a higher grouping you don't see who it is actually about."
CSU Council sees no advantage in the new regulation
Michael Deibler, on the other hand, saw no advantage in further digitization. You get the documents in writing. “That's just additional work for the administration that doesn't have to be.” But Kort had to correct the CSU parliamentary group leader. The effort is very manageable, said the manager. "The setting is automated." And for one or the other councilor, the possibility of looking at the documents at home on the tablet is definitely a gain in convenience, Kort found. Herbert Salzmann (SPD) pointed out another advantage because of the digital documents that you no longer have to store so much paper at home.
But Michael Deibler did not want to give in so quickly.
If you are already relying on digital documents, then "we should set ourselves the goal of becoming completely paperless," demanded the CSU Council.
Mayor Peter Ostenrieder reminded him that it had long since happened.
For the next electoral term, they want to switch completely to digital.
The good old paper would then have had its day, at least in the Peitinger municipal council.
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